BROPHY BOOKINGS General Data Protection Regulation
1 Introduction
2 About this Policy
3 Your rights and your preferences: Giving you choice and control
4 How do we collect your personal data?
5 What personal data do we collect from you?
6 What do we use your personal data for?
7 Sharing your personal data
8 Data retention and deletion
9 Transfer to other countries
10 Links
11 Keeping your data safe
12 Children
13 Changes to this Privacy Policy
14 How to contact us
1. Introduction
At Brophy Bookings, we want to give you the best possible experience to ensure that you enjoy our service today, tomorrow, and in the future. We want to be transparent in which way we use and store your data.
2. About this Policy
This Policy sets out the essential details relating to your personal data relationship with Brophy Bookings. The Policy applies to all Musicians & Venues, festivals, companies etc. - from here on Buyers. From time to time, we may develop new or offer additional services. If the introduction of these new or additional services results in any change to the way we collect or process your personal data, we will provide you with more information and additional terms or policies. Unless otherwise stated when we introduce these new or additional services, they will be subject to this Policy.
The aim of this Policy is to:
1 Ensure that you understand what personal data we collect about you, the reasons why we collect and use it, and who we share it with;
2 Explain the way we use the personal data that you share with us;
3 Explain your rights and choices in relation to the personal data we collect and process about you, and how we will protect your privacy.
If you do not agree with the content of this Policy, then please remember it is your choice whether you want to work with Brophy Bookings in the future.
3. Your rights and your preferences: Giving you choice and control
You may be aware that a new European Union law, called the General Data Protection Regulation or "GDPR" gives certain rights to individuals in relation to their personal data:
• Right of Access - the right to be informed of and request access to the personal data we process about you;
• Right to Rectification - the right to request that we amend or update your personal data where it is inaccurate or incomplete;
• Right to Erasure - the right to request that we delete your personal data;
• Right to Restrict - the right to request that we temporarily or permanently stop processing all or some of your personal data;
• Right to Object:
◦ the right, at any time, to object to us processing your personal data on grounds relating to your particular situation;
◦ the right to object to your personal data being processed for direct marketing purposes;
• Right to Data Portability - the right to request a copy of your personal data in electronic format and the right to transmit that personal data for use in another party’s service;
• and
• Right not to be subject to Automated Decision-making - the right to not be subject to a decision based solely on automated decision making, including profiling, where the decision would have a legal effect on you or produce a similarly significant effect.
In order to enable you to exercise these rights with ease and to record your preferences in relation to how Brophy Bookings uses your personal data, we provide you with access to the Spelplan.
The Spelplan puts you in control of how Brophy Bookings processes your personal data.
If you have any questions about your privacy, your rights, or how to exercise them or would like to have them removed from our Database, please contact Brophy Bookings before the 25/05.
4. How do we collect your personal data?
We collect your personal data in the following way via our sign up form on our website www.brophybookings.com when you start at Brophy Bookings or via email. Then this data is put into Spelplan.
5.What personal data do we need / collect
From musicians?
Personal Data:
CPR No.
Bank Details,
Passport No. & details.
Address,
D.O.B.
Contact no.
Email
Website
Car registration (on few occasions)
Next of kin
We use this information for taxation, contracts and communication which is only shared between the customer and the tax authorities.
Promotional Data:
Press biography, pictures and promo material we use for advertising and promoting online and media outlets.
Email history/conversations
From Buyers (Venues/Festivals/Pubs/Companies, etc.)
We need your:
Bank details
VAT no.
Address
Contact no.
Email
Website
Logo
Email history/conversations
6. What do we use your personal data for?
From musicians
Personal Data:
We use this information for taxation, contracts and communication which is only shared between the customer and the tax authorities.
Promotional Data:
Press biography, pictures and promo material we use for advertising and promoting online and media outlets.
From Buyers
We use this information to process contracts and share with the Musicians. Though the bank details and VAT no. are kept within Brophy Bookings.
Potential companies that Brophy Bookings have liased with but not yet contracted with, we hold their email and phone nos that they have on public domains.
7. Sharing your personal data
We share this information between the Musician & the Buyer for contractors and tax reasons.
We use the Musicians and Buyers promo material for advertising for events on third party platforms online.
8. Data retention and deletion
At anytime the Musician can remove his/her details from the Spelplan including address, bank details email and phone no. As so can the customer. If they are having problems doing so, they can contact This email address is being protected from spambots. You need JavaScript enabled to view it. directly by email to request deletion.
Though, due to Taxation rules Brophy Bookings has to retain your contract details for the previous 5 years. This information is not shared with any third party.
We keep all email communication which is not shared with any third party.
9. Transfer to other countries
Brophy Bookings shares your personal data globally with other companies in America that the Musician is contracted with. This is the only time data is shared. Your personal data may therefore be subject to privacy laws that are different from those in your country of residence.
Personal data collected within the European Union and Switzerland may, for example, be transferred to and processed by third parties located in a country outside the European Union and Switzerland. In such instances, Brophy Bookings shall ensure that the transfer of your personal data is carried out in accordance with applicable privacy laws and, in particular, that appropriate contractual, technical, and organisational measures are in place such as the Standard Contractual Clauses approved by the EU Commission.
For further details of the security measures that we use to protect your personal data, please see the ‘Keeping your personal data safe’ section 11 of this Policy.
10. Links
We share the Musicians and Venues promo info with third party media outlets for advertising reasons.
11. Keeping your personal data safe
We are committed to protecting our users’ personal data. We implement appropriate technical and organisational measures to help protect the security of your personal data; however, please note that no system is ever completely secure. Your password protects your user account, so we encourage you to use a unique and strong password and to limit access to your computer and browser.
12. Children
We do not work with entertainers/acts under the age of 18-years-old.
13. Changes to this Privacy Policy
We may occasionally make changes to this Policy. When we make material changes to this Policy, we will provide you with prominent notice as appropriate under the circumstances, e.g. by displaying a prominent notice on our website.
14. How to contact us
Thank you for reading our Privacy Policy. If you have any questions about this Policy, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..